Delivery/removal of equipment and exhibits

Attention! Entry of taxi and carsharing vehicles to Expocentre Fairgrounds is forbidden.
Step 1

Read the procedure for Admission of Cargo Transport to the Area Within the Moscow Third Transport Ring here and get the pass.

Step 2
Prepare required papers.
  • 1) A general power of attorney (D.01) or a power of attorney (D.01).
  • 2) Three copies of the Delivery/Removal Permit Application/Letter (D.03).

    The D.03 letter should be issued on a company letterhead or a consignment note, and signed and stamped by the company CEO. Alongside exhibits and equipment the letter should list all delivered household items and appliances, office equipment.

Step 3

E-mail the boxed part about vehicles in the filled in D.03 to dispetcher@expocentr.ru in advance.

The dispatcher's working hours are from Monday to Thursday from 9.00 a.m. to 6.00 p.m., Friday from 09.00 a.m. to 04.45 p.m. If you have any questions, contact dispatcher: + 7 (499) 795-38-61.

Step 4

Authorizations

  • 1. Signal-1, organization providing services in the field of fire safety
    obligatory for exhibits, stand structures and materials.
  • 2. Expoconsta OOO
    obligatory for stand layout, number of floors, stand structures, construction elements and materials, electrical and plumbing works, rigging and suspending from beams and other pavilion elements, etc.
  • 3. Technical Division:
    in case of general overload, excess of weight of a single exhibit, and if an exhibit is not well balanced and needs special fasteners;
    - in case of demonstration of potentially hazardous technological processes or equipment.

We are glad to inform you that a personal account has been created for the convenience of the exhibition participants.


Now you can:

1. Issue online:
  • Exhibitor passes;
  • One-time vehicle passes;
  • Work and service passes (for exhibitors-self-builders, construction and installation companies).
2. Print out passes on your computer.

One-entry vehicle passes are issued in:

  • Service Bureau,
  • Pavilion Management (pavilion where your stand is located),
  • Control station at Expocentre entrance gate No.5.

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If your stand is located in Pavilions No.4, 6, Central and Centr-Forum and open-air sites, you can receive a one-entry vehicle pass in the closest pavilions (see the table below).

Pavilion Where to get a pass Phone
Pavilions Service Bureau +7 (499) 795-37-79
Pavilions No.1, Central Pavilion No.1 +7 (499) 795-24-08
Pavilions No.2, No.6, No.8 Pavilion No.2 +7 (499) 795-25-18;
+7 (499) 795-25-47;
+7 (499) 256-74-68
Pavilion No.3 Pavilion No.3 +7 (499) 795-25-56
Pavilion No.5 Pavilion No.5 +7 (499) 795-21-92
Pavilions No.7, No.4, Centr-Forum Pavilion No.7 +7 (499) 795-28-81;
+7 (499) 795-26-62
Forum Pavilion Forum Pavilion +7 (499) 795-25-04

Opening hours of all pavilions during build-up, dismantling and exhibition running periods are from 8:00 a.m. to 8:00 p.m.

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On the last day of the build-up period the one-entry vehicle passes can be issued in control stations Control Station No.5 at Entrance Gate No.5 of Expocentre Fairgrounds. Control station is open from 8.00 a.m. to 7.30 p.m

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You can receive one-entry vehicle passes beforehand or during the build-up period in Service Bureau or in a pavilion management from 8.00 a.m. to 7.30 p.m. During the dismantling period, one-entry vehicle passes are issued only in a pavilion management.

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During the dismantling period, one-entry vehicle passes are issued only in the management of the pavilion where your stand is located.


To have a one-entry vehicle pass issued you have to submit:

  • a general power of attorney (D.01) or a power of attorney (D.01),
  • two copies of the Delivery/Removal Permit Application/Letter (D.03).

In case of additional delivery of advertising and consumable materials during the exhibition running, you can also receive a one-entry vehicle pass in the management of pavilion where you stand is located.

Additional delivery of exhibits during the exhibition running is allowed from 8.00 a.m. to 9.30 a.m and from 6 p.m. to 7.30 p.m..

It is mandatory to inform drivers and those accompanying the freight about the Rules for the Use of Vehicles at Expocentre Fairgrounds and the procedure of loading/unloading works.

Expocentre enforces access control and the companys regulations which are mandatory for all those on the territory of Expocentre Fairgrounds.

Access to the territory of Expocentre Fairgrounds for freight vehicles of stand building contractors and exhibitors is allowed starting from 10 p.m. of the day preceding the first day of the build-up period, and at day and night time throughout the build-up period (see the table).

Delivery access (Build-up )

Freight vehicles

Starting from 10 p.m. of the day preceding the start of the build-up period
Further on, upon arrival
Light vehicles carrying freight exceeding 30 kg

From 3 p.m. to 7.30 p.m.* with one-entry passes
From 8 a.m. to 7.30 p.m.* with paid-for passes
* Unless another time is specified in the Exhibitor Manual.

Removal access (Dismantling)

Freight vehicles

Starting from 10 p.m. of the day preceding the first day of the dismantling period
Further on, upon arrival
Light vehicles carrying freight exceeding 30 kg

On the last day of the exhibition from 4.30 p.m. to 7.30 p.m.*
On other days from 8.00 a.m. to 7.30 p.m.*
* Unless another time is specified in the Exhibitor Manual.

During built-up and dismantling periods in the process of loading/unloading, parking of light vehicles is allowed only in special parking areas.


Once the exhibits and equipment have been unloaded/loaded, the vehicle must leave the venue immediately.

Overnight parking of light vehicles at Expocentre Fairgrounds is prohibited.

All exhibits must be delivered to the exhibition site not later than 1 hour before the end of the official build-up time of the last build-up day. On the last day of the build-up period, one hour before the end of the build-up works, all goods (exhibits) must be unpacked, and empty packaging and construction leftovers must be removed from the venue.

Please note that Expocentre Fairgrounds is situated in the area within the Third Transport Ring where access from 6 a.m. to 10 p.m. is restricted to the vehicles with maximum carrying capacity of 1 tonne. That is why Expocentre offers a free of charge special parking area for heavy freight vehicles (see the layout).


Procedures for entrance to Expocentre Fairgrounds for heavy freight vehicles which do not have permission to use the Third Transport Ring from 10 p.m. to 6 a.m.

Entrance is allowed only via Entrance Gate No.2 (from 1st Krasnogvardeisky proezd).

Heavy freight vehicles must leave the territory of Expocentre Fairgrounds as soon as the Third Transport Ring is open for such vehicles.

Loading capacity
Light

Time for unloading/loading:
30 minutes
Loading capacity
13.5 tonnes

Time for unloading/loading
1 hour
Loading capacity
49 tonnes

Time for unloading/loading
2 hours
Loading capacity
1015 tonnes

Time for unloading/loading
3 hours
Loading capacity
20 tonnes

Time for unloading/loading
3.5 hours

For build-up and dismantling periods you can get a chargeable pass for the exhibitors light vehicle. It allows the exhibitors vehicle to be at Expocentre Fairgrounds from 8 a.m. to 8 p.m. In case of build-up prolongation, the pass is valid till the end of the build-up period.

During the build-up period, light vehicles with one-entry passes are allowed to Expocentre Fairgrounds starting from 3 p.m.!

If you have a one-entry vehicle pass issued in advance:

Step 1

Hand over your one entry pass to a security guard at the entrance gate. The pass should be duly completed and stamped by Expocentres department which issued the pass.

Step 2

Proceed to a security check when directed by the security guard. All vehicles and freight are subject to check by a k9 unit.

Compliance with the instructions of the dog handler is mandatory!

Step 3

After the security check, when directed by the security guard, proceed to

  • at night time the special parking area (see the layout);
  • at day time - your pavilion if there are free spaces near it. In case there are no free spaces for loading/unloading, proceed to the special parking area (see the layout). Security personnel will inform you about the possibility to drive up to the pavilion for loading/unloading.

Compliance with the instructions of security personnel regulating the traffic is mandatory at Expocentre Fairgrounds!


If you still do not have a one-entry vehicle pass

Step 1

The driver hands over a power of attorney (D.01) for the delivery driver and one copy of the Delivery/Removal Permit Application/Letter (D.03) to a security guard at the entrance gate.

Step 2

Proceed to a security check when directed by the security guard. All vehicles and freight are subject to check by a k9 unit.

Compliance with the instructions of the dog handler is mandatory!

Step 3

After the security check, when directed by the security guard, proceed to the special parking area (see the layout).

Step 4

Receive a one-entry vehicle pass in Service Bureau or in the management of the pavilion where your stand is located.

Step 5

Proceed to your pavilion if there are free spaces near it. In case there are no free spaces for loading/unloading, proceed to the special parking area (see the venue plan). Security personnel will inform you about the possibility to drive up to the pavilion for loading/unloading.

Compliance with the instructions of security personnel regulating the traffic is mandatory at Expocentre Fairgrounds!

Entry Entrance Gate

No.5
Exit Entrance Gate

No.5
Note! Please inform the Security Department of Expocentre AO about emergencies, suspicious items and wrongful acts at + 7 (499) 795-25-24.
Should any questions arise, please contact:
  • Open Area Management,
    +7 (499) 795-38-61
  • Service Bureau,
    +7 (499) 795-37-79